Frequently Asked Wedding Questions

The answers to your questions about hosting your wedding at Hatley Park may be right here.

The RRU event coordinator will work with your wedding planner to ensure all logistical components related to venue set up are in place to support your event.  They will also discuss catering selections with you on behalf of our exclusive caterer, Truffles Catering.  Should you require customized menu options, you can speak directly with a Truffles Catering representative to discuss your unique needs.

Your wedding planner will work directly with you to create an event plan to support your wedding day from start to finish.  They will inform the RRU event coordinator of the required venue set up and timeline for our venue.  If you chose not to have a wedding planner you will need to determine who will be responsible for these additional planning stages.

Non-refundable deposit representing 50% of the facility rental is due upon signing the License Agreement.  The remaining 50% of the facility rental plus tax is due 30 days prior to your event.

Clients are required to purchase liability insurance from insurers licensed in British Columbia with a limit of no less than $2,000,000 that name Royal Roads University indemnified.

As stewards of Hatley Park National Historic Site, we are responsible to preserve and protect the buildings, grounds, and gardens for the benefit of future generations.  As such, heritage restoration work is required each year.  We will be sure to advise our clients if any activities will be in progress during their event date.

Royal Roads University is situated on a bird sanctuary and with safety concerns for students and public as well as protecting our national historical buildings on campus, the use of drones are not permitted.

Hatley Castle Drawing Room:  100 guests
Grant Quarterdeck:  250 guests

Rehearsals are not included in our wedding packages.  If requested, two weeks prior to event date, the RRU event coordinator will advise if there will be an opportunity to visit the gardens with your bridal party and wedding commissionaire.

A media console and/or public address system is provided.  Additional in-house audio visual equipment can be arranged subject to a fee, plus AV technician requirements.

Your on-site representative will show you basic operation of the media console and public address system.  Should you require day-of technical assistance to operate a slideshow or similar, an Audio Visual Technician can be arranged for an additional fee and subject to availability.

As part of our stewardship responsibility, we must protect the heritage of our buildings. As such, should you wish to dance inside Hatley Castle, your event coordinator can arrange the rental of a dance floor for a fee.

Linen for your buffet and dessert stations, guest dinner tables, gift table and registration table are included.  Standard selection includes white, ivory or black.

“Garden Ceremony” package

In the event of rain, the ceremony will take place under the Italian Garden’s loggia.

“Classic Hatley Castle” or “Classic Hatley Castle & Quarterdeck Combination” packages

In the event of rain, the ceremony will take place inside Hatley Castle’s grand foyer.  Seating for 35 guests is provided in the foyer, with additional guests standing on the west staircase.

No. Your bridal party may carry flowers or a basket of flowers as an alternative.

Yes. Our wedding areas are wheelchair accessible.

Complimentary parking for you and your guests is included in your wedding package.

Royal Roads University offers modest on campus accommodations.  Please vist Accommodations for more information.